Compliance
Sterilisation and biocide registers
Sterilisation and biocide registers connect tray identification, cycles, checks and prepared solutions for sterilisation teams and clinical staff. Jovimed supports documentation and review; authorised professionals remain responsible for releasing material for use.
Configuration, integrations and availability are discussed in your demonstration.
FOR
Sterilisation teams · Operating theatres · Infection-control teams
CONTEXT FOR THE TEAM
MS Order 1761/2021: sterilisation and biocides
Organise records and responsibilities for applicable requirements; competent staff review documents and decisions.
Content reviewed on .
WORKFLOW PREVIEW
Illustrative workflow stages
Conceptual preview · Illustrative data
STAGE 1
The tray is identified
The operator records the tray, packaging and observations. The record is prepared for association with its processing cycle.
- Tray
- Surgical set · example
- Status
- In processing
STAGE 2
The cycle gains evidence
The owner examines parameters and check results. An observation remains open until the decision and supporting evidence are documented.
- Cycle
- Illustrative load
- Owner
- Authorised staff
STAGE 3
The destination stays documented
Approval, destination and use are associated with the record. Staff can return to the tray history and the reviewed documents.
- Evidence
- Reviewed by owner
- Data
- Illustrative
CAPABILITIES
What the team can follow.
A tray passes through several hands before use. Teams need consistent identification, connected records and an owner for each stage. Configuration follows local procedures, manufacturer instructions and the hospital’s approved documents, with the available interfaces discussed during a demonstration.
Tray identification
Keep the tray identifier, set composition, packaging and destination together. Staff can record integrity observations before processing and associate the record with local documents, helping them distinguish one set from another during handover and later review.
Cycles and loads
Associate trays with the cycle, equipment, operator and recorded parameters. Information entered by staff or received through an available integration gains context and can be examined alongside the original cycle evidence before the responsible professional records a decision.
Indicator review
Organise the results required by the applicable procedure, the reviewer and the documented conclusion. Missing results and observations remain visible for follow-up. Software supports the record; professional interpretation and the response to an unacceptable result remain with authorised staff.
Release and use
Retain the responsible professional’s approval, the material’s destination and the association with documented use within the agreed configuration. Staff still examine packaging and suitability before use; a digital label alone is not evidence that a tray is sterile.
Biocides and preparation
Connect the product, batch, available documentation, opening date and prepared-solution record. Concentration, intended use and storage periods follow the applicable instructions. The responsible professional reviews the information before use and records any discrepancy that requires a decision.
Observations and follow-up
Associate an observation with affected trays or loads, the agreed action and the person reviewing completion. The history helps teams follow the response and explain the sequence of operations during an internal review, while keeping original evidence distinct from later comments.
IN PRACTICE
A check is missing before release.
The sterilisation team prepares several trays for theatre. During load review, the responsible professional finds incomplete documentation of a check. The team retains the observation and examines the relevant material and documents before recording a decision.
The operator identifies the load and associated trays, recording the missing information without rewriting existing results.
The owner consults the applicable procedure, examines available evidence and documents the decision concerning affected material.
After the action selected by the team, the designated reviewer checks the documents and records the trays’ destination.
An understandable history of the observation, decision and review. The example demonstrates record organisation without prescribing a clinical or technical response.
RECORDS & TRACEABILITY
Records for review.
Useful review starts with consistent identifiers and documents. The hospital determines what to retain, who can access it and how the dossier is checked for completeness before it is used for internal review.
- Tray identification, packaging and intake observations
- Cycle, equipment, operator and parameter evidence
- Check results and the responsible professional’s approval
- Biocide products, batches, solutions and documented actions
BEFORE YOUR DEMONSTRATION
Useful questions.
Who approves release of a tray?
Authorised professionals examine the records and decide whether material can be released under the hospital’s procedure. Jovimed retains results, observations and approval so the decision can be followed. A digital status alone does not certify sterility; inspecting packaging and conditions of use remains part of the team’s work.
How is a prepared biocide solution followed?
A record can connect the product, batch, available documents, preparation and responsible professional. Fields and checks are defined from product instructions and local procedures. Staff review the information before use and retain observations. The module supports evidence without choosing a product or concentration on behalf of professionals.
Can a tray be linked to clinical use?
The association depends on the identifiers, information and interfaces available in the hospital. During the demonstration we discuss the handover between sterilisation and theatre, who records use and who can consult it. Staff review associations, and access to clinical data follows the roles and purpose for which it is needed.
START WITH A CLEARER PERSPECTIVE
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your hospital.
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